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Say Goodbye the Right Way: 12 Awesome Resignation Letter Formats!
Resigning from a job can be a difficult decision to make. It is a big step and can be a stressful process. Writing a resignation letter is a crucial step. A good resignation letter should be polite, concise and clear and not leave any room for confusion.
Knowing the proper way to write a formal resignation letter is essential so you can leave your job on a positive note.
This blog article will discuss how to write a resignation letter and provide twelve formal resignation letter templates you can use when resigning from your job.
Resignation letter template (click below to jump to format or scroll below to read all)
- Short and Sweet Resignation Letter
- Resignation Letter After a Short-Term Position
- Resignation Letter After a Long-Term Position
- Resignation Letter After an Internship
- Resignation Letter After a Remote Position
- Friendly Resignation Letter Format
- Resignation Letter Format due to maternity break
- Resignation Letter Format to Take a Sabbatical
- Resignation Letter Format for Health Reasons
- Resignation letter format for retiring
- Resignation letter with no notice period
- Resignation letter due to personal reasons
What is a resignation letter?
A resignation letter is a written document that informs an employer that an employee intends to leave their current position.
It is a formal way to provide notice of departure and to communicate any necessary details about the employee's last day of work and any transition plans.
A resignation letter also provides an opportunity for the employee to express their gratitude for the opportunity to work at the company and to maintain a positive relationship with the employer.
It is also a legal document that can be used in case of any disputes related to the termination of employment.
How to write a Professional Resignation letterÂ
Watch our video below to seen how to write a resignation letter with 10 template and formats or scroll below to read our twelve resignation letter samples below.
What is to be included in a resignation letter
The contents of a resignation letter should include the following information:
- The date the letter is being written.
- Your name and contact information.
- The position you are resigning from.
- Your employer name and address.
- Your last day
First Paragraph
-
A statement of resignation, such as "I hereby resign from my position as [position]."
-
The effective date of your resignation, which is the end day you will be working with as much notice period you can provide.
Second paragraph to express gratitude
-
A brief and professional statement of appreciation for the opportunity to work at the company and any relevant experience you gained while working there.
How do you express gratitude in a letter of resignation
When expressing gratitude in your resignation letter, it is crucial to be sincere and specific about what you are grateful for. Acknowledge your opportunities and experiences while working for the Company and the skills and knowledge you have gained. It is also a good idea to express appreciation for the support and mentorship of your colleagues and supervisors.
Third paragraph
-
Contact information for future reference and an offer to help with the transition process.
-
A closing statement, such as "Sincerely" or "Regards", followed by your signature
To help you out, we have put together 12 resignation letter template to use.
Do also read our comprehensive blog on how to write a resignation letter.
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12 + Professional resignation letter template
1. Writing a Short and Sweet Resignation Letter with two weeks notice
Dear [Employer],
I would like to inform you that I am resigning from my position as [Job Title] at [Company Name] effective [Date] with two weeks notice.
I am grateful for the opportunity to have worked with such a talented team and to have gained valuable experience at this company. The skills I have learned here will serve me well in my future endeavours. I am willing to assist in making this process as seamless as possible.
Thank you for your understanding and I wish you all the best.
[Your Name]
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2. Writing a formal resignation Letter After a Short-Term Position
Dear [Employer],
I will be resigning from my Position as [Position] at [Company]. My end date of work will be [Date] with two weeks notice.
I have enjoyed my time with the Company and have appreciated the opportunity to work with such a talented and co workers. However, I have decided to pursue other opportunities that align more closely with my long-term career goals.
I understand that my departure may come as a surprise, and I am committed to completing any ongoing projects or tasks and assisting in the transition process in any way I can.
Please accept this letter as formal notification of my decision to move on.
You can reach me at [personal details] after my departure.
Sincerely, [Your Name]
The Essential Gide to Crafting the Perfect Resignation Letter!
3. Writing a formal resignation Letter After a Long-Term Position
Dear [Employer],
Resignation email subject:Â
I will be resigning from my current position as [Position] at [Company].Â
I have greatly enjoyed my time with [Company] and have appreciated the opportunity to work with such a talented and dedicated team. I have learned a lot while here and have grown personally and professionally.
However, after careful consideration, It is time for me to move on to new challenges and opportunities. I understand that this may come as a surprise, and I want to assure you that this decision was not made lightly.
I am grateful for the support and guidance I have received during my time with [Company], and I hope to maintain a positive relationship with you and my co workers after my departure.Â
You can reach me at [Contact Information] after my departure. I hope to stay in touch in the future.
Sincerely, [Your Name]
4. Writing a Resignation Letter After an Internship
Dear [Employer],
I will resign as an intern at [Company Name] effective [Date].
I have truly enjoyed my time at [Company Name] and am grateful for the opportunity to have gained valuable experience and insights during my internship. I have learned much from my colleagues and grown personally and professionally here.
I want to thank you for the support and guidance you have provided me during my internship. I genuinely appreciate the opportunity to work with such a talented team and be a part of such a dynamic company.
I am willing to assist in any way I can to ensure a smooth transition during this time.
Thank you again for the opportunity to intern at [Company Name]. I will always look back on my time here with fond memories.
Sincerely, [Your Name]
5. How to Write a Resignation Letter After a Remote Position. 
Dear [Name],
I am writing to give you my formal notice of decision to resign. I am grateful for the opportunity to work remotely on the job, and I am proud of the flexibility and freedom it has provided.
I am resigning due to [Reason]. I am willing to help with the transition. I wish you and the company the best of luck in the future.
Please let me know if there is anything else I can be of assistance in the transition, such as returning company property or transferring my login and access information.
Sincerely,
[Your Name]
6. Friendly Letter of resignation Format
Dear [Name],
I am writing to inform you of my decision to resign from my position as [Position] at [Company]. I am grateful for the opportunity to work for [Company], and I have enjoyed my time here.
I am resigning due to [Reason]. I am willing to help with the transition. Thank you again for the opportunity, and I wish you and the company the best of luck in the future.
Sincerely,
[Your Name]
7. Letter of resignation Format due to maternity break
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Hello [Manager],
I will be resigning from my position as [Position] at [Company] to take maternity leave. My last day of work will be [Date].
I have greatly enjoyed my time with [Company] and have appreciated the opportunity to work with such a talented and dedicated team. However, I am excited to take this time to focus on my family and my new role as a mother.
I understand that my departure may come as a surprise, and I want to assure you that I am committed to completing any ongoing projects or tasks and assisting in the transition process in any way I can. I also hope to return to [Company] and continue my career with the team.
Thank you again for the opportunity to work with [Company] and for your understanding and support during this time.
Sincerely, [Your Name]
8. Letter of resignation format to Take a Sabbatical
Dear [Employer],
I will be resigning from my position as [Job Title] at [Company Name] effective [Date].
After much thought and consideration, I have decided to take a sabbatical to pursue personal interests and recharge. I have thoroughly enjoyed my time at [Company Name] and am grateful for the opportunity to have worked with such a talented team and to have gained valuable experience.
I am willing to assist in any way I can to ensure a smooth transition during this time.
I hope to return to the workforce and would welcome the opportunity to rejoin the team at [Company Name].
Thank you again for the opportunity to work with such a great company.
Sincerely, [Your Name]
A Guide to the Perks of Privilege Leave: 6 Sample Formats!
9. Resignation Letter Format for Health Issue
Consider writing a leave application for sickness instead of your resignation letter. Read our detailed blog on application for sick leave to understand the process and the formats.
Dear [Employer],
I am resigning from my Position as [Position] at [Company] due to health reasons. My last day of work will be [Date].
I have greatly enjoyed my time with [Company] and have appreciated the opportunity to work with such a talented and dedicated team. However, my ongoing health issues have made it difficult for me to continue in my current role.
I understand that this decision may not come as a surprise, as I have been open with you about my health issues and their impact on my ability to work. I am committed to completing any ongoing projects or tasks and assisting in the transition process in any way I can.
I am willing to assist in any way I can to ensure a smooth transition during this time.
You can reach me at [Contact Information] after my departure.
Thank you again for the opportunity to work with [Company] and for your understanding and support during this time.
Sincerely, [Your Name]
No Need to Feel Ill: 10 Easy-to-Follow Formats for an Application for Sick Leave
10. Resignation letter format for retiringÂ
Dear [Employer],
I will be retiring from my position as [Job Title] at [Company Name] effective [Date].
After [Number of years] years at [Company Name], I have decided that it is time for me to step down and retire. I have thoroughly enjoyed my career journey at this company and am grateful for the opportunity to have worked with such a talented team and to have gained valuable experience.
Thank you for the support and guidance you have provided me during my time at [Company Name]. I genuinely appreciate the opportunity to work with such a dynamic company and be a part of such a great team.
Please let me know what steps I need to take to ensure a smooth transition. I am willing to assist in making this process as seamless as possible.
I hope to stay in touch and would be happy to be a reference for [Company Name].
Sincerely, [Your Name]
Ready to Move On? Here's How to Write the Perfect Resignation Letter!
11. Resignation letter without giving any notice
Dear [Employer],
I will be resigning from my Position as [Position] at [Company] effective immediately.
This decision may come as a surprise and may not be in line with company policy, which typically requires a notice period. However, I cannot provide the required notice due to personal circumstances.
I am committed to completing any ongoing projects or tasks to the best of my ability and assisting in the transition process in any way I can. I apologize for any inconvenience this may cause, and I hope to maintain a positive relationship with you and the team after my departure.
Please let me know if there is anything else I can do to assist in the transition, such as returning company property or transferring my login and access information.You can reach me at [non company email address] after my departure.
Thank you again for the opportunity to work with [Company].
Sincerely, [Your Name]
Farewell, Classroom: Writing the Perfect Resignation Letter for Teachers
12. Resignation letter due to personal reasonsÂ
Dear [Employer],
I will resign from my position as [Position] at [Company] due to personal reasons. My last day of work will be [Date].
I understand that this decision may not come as a surprise, as I have been open with you about my circumstances and their impact on my ability to work. However, it is time for me to focus on these matters and pursue other opportunities.
I apologize for any inconvenience this may cause, and I hope to maintain a positive relationship with you and the team after my departure. Please let me know if there is anything else I can do to assist in the transition.
You can reach me at [Contact Information] after my departure.
Thank you again for the opportunity to work with [Company] and for your understanding.
Sincerely, [Your Name]
Writing a Personal Reason Resignation Letter: How to Make a Smooth Exit!
Read our blogs on
- Crafting the perfect resignation letter
- Writing a personal resignation letter
- How to write a resignation letter
Summing upÂ
No matter what type of resignation letter you are writing, it is essential to remember to be polite , express gratitude and professional. Writing a good resignation letter is key to leaving your job on a positive note. With the correct format and guidelines, you can write a resignation letter that is both effective and courteous.
So, don't let the process of writing your resignation letter overwhelm you. Use the tips and formats discussed in this article and say goodbye the right way!
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Resignation letter Questions? Answers.
It is not uncommon to resign after only a month of working. Often, this is due to mismatched expectations or simply not being a good fit for the role. Whatever the reason for your departure, it is essential to write a resignation letter that is professional and respectful.
Here are some tips on how to write a resignation letter after only one month on the job:
1. Keep it brief. There is no need to go into great detail about why you are leaving or what led you to make this decision. Simply state that you have decided to resign from your current position, effective immediately.
2. Be respectful.Although you may be dissatisfied with your current situation
3. Don't simply state that you're resigning without giving any notice or explanation. This is unprofessional and will likely damage your relationship with your current employer.
4. Additionally, don't try to use your resignation as leverage for more money or benefits
A resignation letter for personal reasons can be difficult to write because it is a very personal and emotional topic. However, it is important to remember that you are writing to your employer, not to your friends or family.
The best way to approach this type of letter is to be direct and concise. Start by stating the reason for your resignation, being as specific as possible. Next, thank your employer for the opportunities they have provided you over the years. Finally, express your hope that things will work out well for them in the future.
Example
Dear [Employer],
I regret to inform you that I am resigning from my position as [position] with effect from [date]. This decision has been made for personal reasons which I am not at liberty to discuss. I would like to take this opportunity to thank you for the opportunities and experiences you have provided me during my time with the company. I wish you all the best for the future.
Sincerely,
[your name]
Furthering your education is a lofty and admirable goal and one that a resignation letter should reflect. This isn't the time to be shy or meek about your plans - be proud of what you're doing and why you're doing it! Here's an example of how you might word a resignation letter for further studies:
"Dear [Employer],
I am writing to give notice that I am resigning from my position as [job title] with immediate effect. As you know, I have been accepted into [name of educational institution] to study for my [degree/master/doctorate etc.]. This is something that I have been working towards for some time, and I am very excited about starting further studies. Thank you for the opportunity to have worked with you, and I wish you all the best in the future.
Sincerely,
[Your name]
We recommend sending a follow-up email to your boss or HR contact after submitting your resignation letter, simply requesting an update on the status of your departure.
This demonstrates that you are still interested in maintaining a positive relationship with your current employer and showing professionalism even amid a transition.
You may also want to ask what the timeline for departure is so that you can begin planning for the next step in your career.
Under most circumstances, no. Once you have tendered your resignation and your employer has accepted it, you are typically unable to rescind the decision. This is because, by resigning, you essentially agree to terminate your employment relationship with the company.
There may be some limited circumstances where you can reverse your resignation. For example, if you resign in a moment of intense anger or frustration and later regret your decision, your employer may allow you to take back your resignation. However, this is generally at the employer's discretion and will likely only be allowed if it isn't too late or disruptive for the company.
The contents of resignation letters are typically confidential, as they contain private information about the employee and the employer. However, there may be some exceptions to this rule, depending on the circumstances. For example, if an employee is resigning because of wrongful or illegal treatment by the employer, then the letter may be considered a whistleblower disclosure and may be protected under federal law.
Hello [name],
I am writing to inform you of my intention to resign from my position as [position] at TCS. My last day with the company will be [date]. Please accept this email as formal notice of my resignation.
Thank you for the opportunity to work at TCS. I have enjoyed my time here and have learned a great deal. I wish the company all the best in the future.
If there is anything I can do to aid in the transition during my final days, please let me know.
Sincerely,
[Your name]
Thank you for giving me the opportunity to work at Google. It has been a privilege to be a part of such an innovative and forward-thinking company. I have enjoyed my time here and feel confident that I am leaving Google in good hands. I wish all of you the best in the future. Thank you again for everything.
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