12 Awesome Resignation Letter Formats!

Resignation letter format

The resignation letter format is more than just a means to announce your departure from a company; it's a professional courtesy that can significantly impact your career transition. Crafting a well-thought-out resignation letter reflects your professionalism and ensures you leave on good terms, maintaining valuable relationships for the future.

This blog will guide you through the essential elements of a resignation letter, providing a template and tips to express your intentions gracefully.

Knowing the proper way to write a formal resignation letter is essential so you can leave your job on a positive note.

Resignation letter template (click below to jump to format or scroll below to read all)

1. Short and Sweet Resignation Letter
2. Resignation Letter After a Short-Term Position
3. Resignation Letter After a Long-Term Position
4. Resignation Letter After an Internship
5. Resignation Letter After a Remote Position
6. Simple Resignation Letter Format with 30 days notice
7. Resignation Letter Format due to maternity break
8. Resignation Letter Format to Take a Sabbatical
9. Resignation Letter Format for Health Reasons
10. Resignation letter format for retiring
11. Resignation letter with no notice period
12. Resignation letter due to personal reasons

Do also read our comprehensive blog on how to write a resignation letter.

12 + Professional resignation letter Format

1. Writing a Short Resignation Letter format with two weeks notice

Dear [Employer],

I would like to inform you that I am resigning from my position as [Job Title] at [Company Name] effective [Date] with two weeks notice.

I am grateful for the opportunity to have worked with such a talented team and to have gained valuable experience at this company. The skills I have learned here will serve me well in my future endeavours. I am willing to assist in making this process as seamless as possible.

Thank you for your understanding and I wish you all the best.

[Your Name]

Accepting the Unavoidable: Resignation Acceptance Letter Templates

2. Formal resignation Letter format After a Short-Term Position

Dear [Employer],

I will be resigning from my Position as [Position] at [Company]. My end date of work will be [Date] with two weeks notice.

I have enjoyed my time with the Company and have appreciated the opportunity to work with such a talented and co workers. However, I have decided to pursue other opportunities that align more closely with my long-term career goals.

I understand that my departure may come as a surprise, and I am committed to completing any ongoing projects or tasks and assisting in the transition process in any way I can.

Please accept this letter as formal notification of my decision to move on.

You can reach me at [personal details] after my departure.

Sincerely, [Your Name]

The Essential Gide to Crafting the Perfect Resignation Letter!

3. Resignation Letter After a Long-Term Position

Dear [Employer],

Resignation email subject: 

I will be resigning from my current position as [Position] at [Company]. 

The experience at [Company] has been enriching, collaborating with a talented and committed team. Significant personal and professional growth has been achieved during this time.

However, after careful consideration, It is time for me to move on to new challenges and opportunities. I understand that this may come as a surprise, and I want to assure you that this decision was not made lightly.

I am grateful for the support and guidance I have received during my time with [Company], and I hope to maintain a positive relationship with you and my co workers after my departure. 

You can reach me at [Contact Information] after my departure. I hope to stay in touch in the future.

Sincerely, [Your Name]

4. Resignation Letter sample for an Internship

Dear [Employer],

I will resign as an intern at [Company Name] effective [Date].

My time at [Company Name] has been truly enjoyable, and I appreciate the chance to have gained valuable experience and insights during my internship. Learning from my colleagues, I have experienced personal and professional growth

I want to thank you for the support and guidance you have provided me during my internship. I genuinely appreciate the opportunity to work with such a talented team and be a part of such a dynamic company.

Thank you again for the opportunity to intern at [Company Name]. I will always look back on my time here with fond memories.

Sincerely, [Your Name]

5. How to Write a Resignation Letter After a Remote Position. 

Dear [Name],

I am writing to give you my formal notice of decision to resign. I am grateful for the opportunity to work remotely on the job, and I am proud of the flexibility and freedom it has provided.

Due to [Reason], I am resigning. I am committed to aiding in the transition process. Wishing you and the company all the best in the future.

Please let me know if there is anything else I can be of assistance in the transition, such as returning company property or transferring my login and access information.

Sincerely,

[Your Name]

6. Simple resignation letter with 30 days notice period

Dear [Name],

I am writing to formally announce my resignation from my position as [Your Position] at [Company Name], effective 30 days from today, [Last Working Day, 30 days from the Date above]. Careful consideration led to this decision, which was not made lightly. After evaluating my career goals and personal needs, I've decided it's time to move on to new opportunities.

Expressing my gratitude for the chance to work at [Company Name] is important to me. Valuable has been the professional development and personal growth I experienced here, for which I'm truly thankful. Support and guidance from you and the team have meant a lot.

To ensure a smooth transition, I commit to doing everything in my power to effectively hand over my responsibilities. Assisting in training my replacement and ensuring all my tasks are up to date before my last working day is something I am prepared to do.

Let me know if there's anything more I can do to help during this transition. Wishing [Company Name] and all my colleagues continued success, I hope we can stay in touch.

Thank you once again for the opportunity to be a part of [Company Name]. Your understanding is greatly appreciated, and I am hopeful for a positive and amicable transition.

Sincerely,

[Your Name]

7. Letter of resignation Format due to maternity break

11 Maternity Leave Application Formats to Make the Process Easier!

Hello [Manager],

I will be resigning from my position as [Position] at [Company] to take maternity leave. My last day of work will be [Date].

While I've cherished my time at [Company] and valued collaborating with its talented team, I'm looking forward to prioritizing my family and embracing my new role as a mother.

I understand that my departure may come as a surprise, and I want to assure you that I am committed to completing any ongoing projects or tasks and assisting in the transition process in any way I can. I also hope to return to [Company] and continue my career with the team.

Thank you again for the opportunity to work with [Company] and for your understanding and support during this time.

Sincerely, [Your Name]

8. Letter of resignation format to Take a Sabbatical

Dear [Employer],

I will be resigning from my position as [Job Title] at [Company Name] effective [Date].

After much thought and consideration, I have decided to take a sabbatical to pursue personal interests and recharge. I have thoroughly enjoyed my time at [Company Name] and am grateful for the opportunity to have worked with such a talented team and to have gained valuable experience.

Willing to assist in any way to ensure a smooth transition during this time.

I hope to return to the workforce and would welcome the opportunity to rejoin the team at [Company Name].

Thank you again for the opportunity to work with such a great company.
Sincerely, [Your Name]

A Guide to the Perks of Privilege Leave: 6 Sample Formats!

9. Resignation letter due to health and family issues

Consider writing a leave application for sickness instead of your resignation letter. Read our detailed blog on application for sick leave to understand the process and the formats.

Dear [Employer],
I am resigning from my Position as [Position] at [Company] due to health reasons. My last day of work will be [Date].

While I've cherished my time at [Company] and valued collaborating with its talented team, my persistent health issues have posed challenges to continuing in my current role.

I understand that this decision may not come as a surprise, as I have been open with you about my health issues and their impact on my ability to work. I am committed to completing any ongoing projects or tasks and assisting in the transition process in any way I can.

You can reach me at [Contact Information] after my departure.
Thank you again for the opportunity to work with [Company] and for your understanding and support during this time.

Sincerely, [Your Name]

No Need to Feel Ill: 10 Easy-to-Follow Formats for an Application for Sick Leave

10. Resignation letter format for retiring 

Dear [Employer],
I will be retiring from my position as [Job Title] at [Company Name] effective [Date].

After [Number of years] years at [Company Name], I have decided that it is time for me to step down and retire. I have thoroughly enjoyed my career journey at this company and am grateful for the opportunity to have worked with such a talented team and to have gained valuable experience.

Thank you for the support and guidance you have provided me during my time at [Company Name]. I genuinely appreciate the opportunity to work with such a dynamic company and be a part of such a great team.

Please let me know what steps I need to take to ensure a smooth transition. I am willing to assist in making this process as seamless as possible.

I hope to stay in touch and would be happy to be a reference for [Company Name].

Sincerely, [Your Name]

Ready to Move On? Here's How to Write the Perfect Resignation Letter!

11. Resignation letter without giving any notice

Dear [Employer],

I will be resigning from my Position as [Position] at [Company] effective immediately.

This decision may come as a surprise and may not be in line with company policy, which typically requires a notice period. However, I cannot provide the required notice due to personal circumstances.

I am committed to completing any ongoing projects or tasks to the best of my ability and assisting in the transition process in any way I can. I apologize for any inconvenience this may cause, and I hope to maintain a positive relationship with you and the team after my departure.

Please let me know if there is anything else I can do to assist in the transition, such as returning company property or transferring my login and access information.

You can reach me at [non company email address] after my departure.
Thank you again for the opportunity to work with [Company].

Sincerely, [Your Name]

Farewell, Classroom: Writing the Perfect Resignation Letter for Teachers

12. Resignation letter due to personal reasons 

Dear [Employer],
I will resign from my position as [Position] at [Company] due to personal reasons. My last day of work will be [Date].

Recognizing the ongoing discussions we've had regarding my circumstances and their impact on work, it's evident that the time has come for me to prioritize these matters and explore alternative opportunities.

I apologize for any inconvenience this may cause, and I hope to maintain a positive relationship with you and the team after my departure. Please let me know if there is anything else I can do to assist in the transition.
You can reach me at [Contact Information] after my departure.

Thank you again for the opportunity to work with [Company] and for your understanding.

Sincerely, [Your Name]

Writing a Personal Reason Resignation Letter: How to Make a Smooth Exit!

Read our blogs on

• Crafting the perfect resignation letter
• Writing a personal resignation letter
• How to write a resignation letter

Summing up 

No matter what type of resignation letter you are writing, it is essential to remember to be polite , express gratitude and professional. Writing a good resignation letter is key to leaving your job on a positive note. With the correct format and guidelines, you can write a resignation letter that is both effective and courteous.

So, don't let the process of writing your resignation letter overwhelm you. Use the tips and formats discussed in this article and say goodbye the right way!