Writing a Personal Reason Resignation Letter: How to Make a Smooth Exit!

by Eduyush Team

Personal Reason Resignation letter

You've decided it's time to leave your job, but don't know how to write a personal reason resignation letter. 

Quitting your job is never easy, but it's especially hard if you don't have a good reason for leaving. You may feel like you're burning a bridge by quitting without giving notice, or worse - being fired.

A personal reason resignation letter allows you to explain why you’re leaving respectfully and professionally. This type of letter allows you to explain your decision respectfully and professionally.

It also shows that you care about your former employer and the relationship you've built with them.

Follow our guide on how to write and use our free resignation letter templates.

In this article, we’ll discuss

What to Include in a Personal Reason Resignation Letter

When writing a personal reason resignation letter, there are certain elements that you should include. These elements include:

  1. A statement of your intention to leave.
  2. The Date of your resignation.
  3. The reasons for your resignation.
  4. An expression of gratitude for the time you’ve spent at the Company.
  5. An offer to help transition the role to another employee.
  6. A statement of your willingness to provide any additional assistance.
  7. Your contact information. 

How to Write a Personal Reason Resignation Letter

Writing a personal reason resignation letter doesn’t have to be complicated. When you’re writing your letter, keep the following tips in mind:

  1. Be professional. Your letter should be written professionally. It should be well-written, respectful, and polite.
  2. Be honest. You should be honest and straightforward in your letter. You don’t need to go into detail, but you should be clear about your reasons for leaving.
  3. Keep it brief. Your letter should be concise and to the point. You don’t need to provide a long, drawn-out explanation of your reasons for leaving.
  4. Express gratitude. It would help if you expressed your appreciation for your time at the Company.
  5. Offer assistance. It would help if you offered assistance during the transition process.

Sample Personal Reason Resignation Letters

Below are three sample personal reason resignation letters that you can use as a reference when writing your letter: 

(download the samples as a pdf)

Sample 1: due to career change

Dear [Employer],

I am writing to inform you that I am resigning from my position at the company due to personal reasons. I have thoroughly enjoyed my time at [company name] and have learned a great deal during my [duration] with the company. However, I have recently experienced some life changes that require my full attention and I have decided to make a career change.

I would like to thank you for the opportunity to work at [company name] and for your support during my time here. I will do my best to ensure a smooth transition and to complete any outstanding tasks before my departure.

Please do not hesitate to contact me if you have any questions or if there is anything else I can do to assist with the transition.

Sincerely, [Your name]

Sincerely,

[Your Name]

Sample 2: Resignation due to maternity/paternity break

Dear [Name],

I am writing to request a leave of absence due to family reasons. I am expecting a new addition to my family and will need to take some time off to prepare and adjust to my new role as a parent.

I understand the importance of my role at the company and I apologize for any inconvenience my absence may cause. I will do my best to make sure that my work is up to date before I leave and to keep in touch with my team during my absence.

I expect to be out for [duration] and will provide updates on my availability as needed. I would like to request [parental leave/maternity leave/paternity leave] during this time to allow me to fully support my family and return to work at my best.

Thank you for your understanding and support during this exciting time. If you have any questions or require any additional information, please do not hesitate to contact me.

Sincerely, [Your name]

Sample 3: Resignation due to personal reasons

Dear [Employer],

I am writing to inform you that I have decided to resign from my position at [company name] due to personal reasons. I have enjoyed my time at the company and have learned a great deal during my [duration] with the company. However, I have recently experienced some changes in my personal life that require my full attention.

I would like to thank you for the opportunity to work at [company name] and for your support during my time here. I will do my best to ensure a smooth transition and to complete any outstanding tasks before my departure.

Please do not hesitate to contact me if you have any questions or if there is anything else I can do to assist with the transition.

Sincerely, [Your name]

Tips for Writing a Personal Reason Resignation Letter

When writing your reason resignation letter, keep the following tips in mind:

  1. Be respectful. Your letter should be respectful and polite. Avoid using harsh or inflammatory language.
  2. Proofread. Before you submit your letter, make sure to proofread it thoroughly. This will help to ensure that it is free of errors.
  3. Keep a copy. After submitting your letter, keep a copy for your records.
  4. Follow up. After submitting your letter, follow up with your employer to ensure they received it.
  5. Stay professional. Keep your letter professional, even if you’re not on the best terms with your employer. 

Read our blogs on

Common Questions About Writing a Personal Reason Resignation Letter

Here are some common questions about writing a personal reason resignation letter:

Q: Do I need to provide a detailed explanation of my reasons for leaving?

No, you don’t need to provide a detailed explanation of your reasons for leaving. You should, however, be honest and straightforward in your letter.

Q: How much notice should I give?

It’s best to give your employer at least two weeks’ notice. This will give them enough time to find a replacement and transition the role to another employee.

Q: Do I need to provide my contact information?

Yes, you should provide your contact information in your letter. This will make it easier for your employer to contact you should they need to.

Final Thoughts on Writing a Personal Reason Resignation Letter

Writing a personal reason resignation letter is crucial when leaving your job. It allows you to explain why you’re leaving respectfully and professionally. It also helps you to transition smoothly and maintain a positive relationship with your employer.

Keep your letter professional, be honest and straightforward, and express your appreciation for the time you’ve spent at the Company. Remember to proofread your letter before submitting it and keep a copy for your records. 

Summing Up

Writing a personal reason resignation letter is crucial when you’re leaving your job. It allows you to explain why you’re leaving respectfully and professionally. Keep your letter professional, be honest and straightforward, and express your appreciation for the time you’ve spent at the Company. 

By following the tips outlined in this article, you’ll be able to make a smooth transition and maintain a positive relationship with your employer. Good luck!


Resignation letter Questions? Answers.

It is not uncommon to resign after only a month of working. Often, this is due to mismatched expectations or simply not being a good fit for the role. Whatever the reason for your departure, it is essential to write a resignation letter that is professional and respectful.

Here are some tips on how to write a resignation letter after only one month on the job:

1. Keep it brief. There is no need to go into great detail about why you are leaving or what led you to make this decision. Simply state that you have decided to resign from your current position, effective immediately.
2. Be respectful.Although you may be dissatisfied with your current situation
3. Don't simply state that you're resigning without giving any notice or explanation. This is unprofessional and will likely damage your relationship with your current employer.
4. Additionally, don't try to use your resignation as leverage for more money or benefits

A resignation letter for personal reasons can be difficult to write because it is a very personal and emotional topic. However, it is important to remember that you are writing to your employer, not to your friends or family.

The best way to approach this type of letter is to be direct and concise. Start by stating the reason for your resignation, being as specific as possible. Next, thank your employer for the opportunities they have provided you over the years. Finally, express your hope that things will work out well for them in the future.

Example

Dear [Employer],

I regret to inform you that I am resigning from my position as [position] with effect from [date]. This decision has been made for personal reasons which I am not at liberty to discuss. I would like to take this opportunity to thank you for the opportunities and experiences you have provided me during my time with the company. I wish you all the best for the future.

Sincerely,
[your name]

Furthering your education is a lofty and admirable goal and one that a resignation letter should reflect. This isn't the time to be shy or meek about your plans - be proud of what you're doing and why you're doing it! Here's an example of how you might word a resignation letter for further studies:

"Dear [Employer],

I am writing to give notice that I am resigning from my position as [job title] with immediate effect. As you know, I have been accepted into [name of educational institution] to study for my [degree/master/doctorate etc.]. This is something that I have been working towards for some time, and I am very excited about starting further studies. Thank you for the opportunity to have worked with you, and I wish you all the best in the future.

Sincerely,
[Your name]

We recommend sending a follow-up email to your boss or HR contact after submitting your resignation letter, simply requesting an update on the status of your departure.
This demonstrates that you are still interested in maintaining a positive relationship with your current employer and showing professionalism even amid a transition.
You may also want to ask what the timeline for departure is so that you can begin planning for the next step in your career.

Under most circumstances, no. Once you have tendered your resignation and your employer has accepted it, you are typically unable to rescind the decision. This is because, by resigning, you essentially agree to terminate your employment relationship with the company.

There may be some limited circumstances where you can reverse your resignation. For example, if you resign in a moment of intense anger or frustration and later regret your decision, your employer may allow you to take back your resignation. However, this is generally at the employer's discretion and will likely only be allowed if it isn't too late or disruptive for the company.

The contents of resignation letters are typically confidential, as they contain private information about the employee and the employer. However, there may be some exceptions to this rule, depending on the circumstances. For example, if an employee is resigning because of wrongful or illegal treatment by the employer, then the letter may be considered a whistleblower disclosure and may be protected under federal law.

Hello [name],

I am writing to inform you of my intention to resign from my position as [position] at TCS. My last day with the company will be [date]. Please accept this email as formal notice of my resignation.
Thank you for the opportunity to work at TCS. I have enjoyed my time here and have learned a great deal. I wish the company all the best in the future.
If there is anything I can do to aid in the transition during my final days, please let me know.


Sincerely,
[Your name]

Thank you for giving me the opportunity to work at Google. It has been a privilege to be a part of such an innovative and forward-thinking company. I have enjoyed my time here and feel confident that I am leaving Google in good hands. I wish all of you the best in the future. Thank you again for everything.