11 Maternity Leave Application Formats to ease the Process!

by Eduyush Team

Maternity leave application letter

Entering the realm of maternity leave? Discover the importance of a well-crafted maternity leave application letter for seamless transitions and professionalism

Expecting mothers, have you thought about how you'll handle your upcoming maternity leave?

Taking maternity leave is an exciting and important time for new mothers, but it can also be a source of stress and uncertainty. How will your duties be handled in your absence?

A well-written maternity leave letter can help alleviate these concerns and ensure a smooth transition for both you and your employer. 

Keep reading to learn the key elements of a successful maternity leave application and get tips for crafting your own. You'll be ready to confidently request your maternity leave in no time!

On this page

Maternity Leave application

Introduction to maternity leave

Reasons for taking maternity leave

There are many reasons why someone might choose to take maternity leave, including:

  1. To bond with and care for a newborn or newly adopted child
  2. To recover from childbirth or a related medical condition
  3. To allow the child's other parent (if applicable) to bond with and care for the child
  4. To allow the child to breastfeed if the mother is the primary caregiver
  5. To allow the mother to rest and recuperate after childbirth

Taking maternity leave can also have positive effects on the child's development, as well as on the mother's physical and mental health. In many countries, maternity leave is legally protected, and employers must provide some time off to employees who are expecting or have recently given birth.

    In many cases, adoptive parents may also need to take time off work to travel for adoption or attend any necessary medical appointments or procedures for the child. Taking maternity or paternity leave after adopting a child can help provide the necessary time and support to ensure that the child and the adoptive parents have a smooth transition.

    Maternity Leave Application Samples

    Watch our video on how to write a maternity leave application

    The maternity leave application letter should be written professionally. It should include the 

    • Employee's name
    • Job title
    • Your maternity leave request
    • The expected due date of the employee's baby
    • A statement confirming that the employee has informed their supervisor of their pregnancy and the expected due date
    • A request for a specific number of weeks of maternity leave
    • A statement confirming that the employee intends to return to work after their leave
    • And the estimated return date.

    5 Samples to help you Ace your One Day Leave Application

    How to write a Leave Application for maternity

    Writing a professional maternity leave letter is essential for getting the leave approved by your employer. Here are a few tips to help you write a successful formal letter: - 

    • Include all relevant information, such as your job title, the expected delivery due date, and how long the leave will last. 
    • Use a professional tone and avoid using overly emotional language. 
    • Include any medical documentation that may be required. 
    • Be sure to include information about who will be responsible for your other children while you are away.
    • Include details about how you plan to stay in contact while on leave. - Ask your employer if they have any specific requirements for maternity leave applications.

    Samples of maternity leave letter

    We make your life easier on how to write a maternity leave letter. We give you 10 maternity leave application samples which you can choose from depending your context.

    It may be helpful to consult with HR or the employee's supervisor to ensure that all necessary information is included in the formal letter.

    (download the maternity leave letter samples as a s a pdf)

    1. Format of maternity leave application letter for first-time mother

    Hello [Employer],

    Subject: maternity leave application

    I would like to inform you that I am pregnant and expecting my baby on [Expected Due Date]. I want to request a maternity leave starting from [Start Date] and ending on [End Date].

    I am requesting a total of [Number of Weeks or Months] of maternity leave. I plan to return to work on [Expected Return Date].


    I understand that I must provide [Company Name] with [Number of Weeks/Months] notice before my leave begins, and I am doing so with this letter.

    The letter from my doctor confirming this is attached. If any forms need to be filled out or any other documentation is required, please let me know, and I will provide it as soon as possible.

    Thank you for your time and consideration.
    Sincerely, 

    Alternatively you can use the following indicating the company policy

    Format B

    Subject: Maternity Leave Application - [Your Name]

    Dear [Supervisor's Name],

    I hope this message finds you well. I am writing to formally request maternity leave in accordance with the company's maternity leave policy. My expected due date is [Due Date], and I intend to start my maternity leave from [Start Date] for a duration of [Number of Weeks] weeks.

    I have reviewed the maternity leave policy and understand the documentation required for processing my leave. I have attached the necessary medical documents as per the policy's guidelines.

    I assure you that I have planned and organized my work to ensure a smooth transition during my absence. I will also be available for any handovers or guidance that might be needed before I begin my leave.

    I am grateful for the support and understanding of [Company Name] in this important phase of my life. I am confident that the team's collaboration and support will ensure that my responsibilities are well-managed during my maternity leave.

    Thank you for considering my request. I am looking forward to a positive response and appreciate your understanding.

    Best regards, [Your Name] [Your Employee ID] [Your Contact Number] [Your Email Address]

    Attachments:

    • Medical documentation for maternity leave as required.

    How to Craft an A+ Application to Principal for Sick Leave for school

    2. Format of a maternity leave application to bond with the child

    To the Manager,

    Subject:Maternity leave application

    I am writing this letter to inform you that I will be expecting my first child in early ____ and would like to take maternity leave starting in late ____. 

    My last day of work will be (date), and I would like to return on (date)

    I understand the company's policy requires covered employers to provide up to 12 weeks of unpaid leave for the birth or adoption of a child.

    The letter from my doctor confirming this is attached. Please let me know if there are any other forms I need to complete or if you need any additional information from me. 

    Thank you for your time and consideration.

    Sincerely, 

    A Guide to the Perks of Privilege Leave: 4+ Sample Formats to Get You Started!

    3.  Format of maternity leave application letter due to pregnancy complications

    Dear [Employer],

    Subject: Application for maternity leave

    I am writing to request a leave of absence from [start date] to [end date] to recover from childbirth and any related medical conditions.

    I recently gave birth to a healthy baby, but I have experienced some complications that require additional rest and medical attention. My doctor has advised me to take at least [length of time] to recover fully before returning to work. I am attaching a medical certificate confirming my pregnancy complications.

    I understand that this is a busy time for the company, and I am willing to work with you to ensure that my responsibilities are covered during my absence.

    I will be available by phone and email during my leave in case of any urgent need.

    Thank you for considering my request. I look forward to returning to work and sharing my news with you.

    Sincerely

    No Need to Feel Ill: 10 Easy-to-Follow Formats for an Application for Sick Leave

    4.  Maternity leave application letter to adjust for new responsibilities

    Maternity leave application

    Dear [Employer],

    Subject: Application for maternity leave

    I am writing to request a leave of absence from [start date] to [end date] to allow my family time to adjust to our new dynamic and responsibilities after the birth of our [newborn/adopted] child.

    As you can imagine, bringing a new member into our family has been a major life change, and we would like to take some time to focus on our new roles as [parents/parent and caregiver].

    During this time, I will be available by phone and email to address any urgent matters, but I will not be able to return to work full-time until [date of return to work].

    I understand that this is a busy time for the company, and I am willing to work with you to ensure that my responsibilities are covered during my absence. I will make every effort to keep you informed of our progress and any developments during my leave.

    Thank you for considering my request. I look forward to returning to work and sharing my news with you.

    Sincerely, [Your Name]

    10+ Easy Formats to Make Your Leave Application for Fever Stress-Free!

    5. Format of maternity leave application for adoption of the child

    Dear [Employer],

    I am writing to request a leave of absence from [start date] to [end date] to start my maternity leave to  complete the adoption process for a child.

    During this time, I will need to attend several legal and counseling sessions, as well as complete any necessary paperwork. The adoption process is expected to be completed by [expected date of placement], and I will return to work on [date of return to work].

    I understand that this is a busy time for the company, and I am willing to work with you to ensure that my responsibilities are covered during my absence. I will be available by phone and email during my leave, and I will make every effort to keep you informed of any developments in the adoption process.

    Thank you for considering my request. I look forward to returning to work and sharing my news with you.

    Sincerely, [Your Name]

    Guide To Crafting A Leave Application For Office. Formats & samples

    6. Format of Paternity leave application

    Dear [Employer],

    Subject: Request for a break from work due to paternity leave

    I would like to take a break from work from [start date] to [end date] to bond with and care for my [newborn/adopted] child.

    As you know, [partner's name] and I have recently [given birth/adopted] a child, and we would like to take some time to focus on our new roles as [parents/parent and caregiver]. During this time, I will be available by phone and email to address any urgent matters, but I will not be able to return to work full-time until [date of return to work].

    I understand that this is a busy time for the company, and I am willing to work with you to ensure that my responsibilities are covered during my absence. I will make every effort to keep you informed of our progress and any developments during my leave.

    Thank you for considering my request. I look forward to returning to work and sharing my news with you.

    Sincerely, [Your Name]

    Ready, Set, Leave: Crafting the Perfect Leave Application for School

    7. Format of a maternity leave application for teachers

    Dear [Principal],

    Subject: Application for maternity leave

    I am writing to request a leave of absence from [start date] to [end date] to bond with and care for my newborn child.

    As you know, I am expecting a child in [expected delivery date], and I will need some time off to recover from childbirth and adjust to my new role as a mother. My doctor has advised me to take at least [length of time] to recover fully before returning to work.

    During my leave, I will be available by phone and email to address any urgent matters, and I will work with you to ensure that my responsibilities are covered in my absence. I will also be happy to work with you to develop a plan for my return to work, including any necessary accommodations.

    Thank you for considering my request. I am excited to welcome my new child into the world and look forward to returning to work and sharing my news with you.

    Sincerely, [Your Name]

    Sample 2

    Dear Principal,

    Subject: Request for maternity leave

    I am writing to apply for maternity leave. I will be due in late XXX and plan to take leave until the end of the school year. 

    My due date is XXX, and I would be happy to provide a doctor's note confirming the due date. I want to return to work on XXX.

    I understand that my position may be filled in the meantime, and I am happy to provide a letter of recommendation or any other documentation you may require. 

    I am confident that my colleagues will continue to uphold the high standards of this institution in my absence.

    Thank you for your time, and I look forward to returning to work in the fall. 

    Sincerely,

    [Your name]

    Half-Day Leave Application: 8 Formats to Get You Out the Door!

    8. Format of maternity leave application for rejoining office after maternity leave 

    Dear [Employer],

    I am writing to inform you that I am ready to return to work after my maternity leave. My leave began on [start date] and ended on [end date], and I have now completed [length of leave] of time off.

    I am excited to return to work and contribute to the team again, and I am confident that I will be able to fulfill my responsibilities to the best of my ability. I am also happy to work with you to develop a plan for my return to work, including any necessary accommodations.

    Thank you for your support and understanding during my leave. I am looking forward to returning to work and getting back to business as usual.
    Sincerely,

    [Your Name]

    Write Your Leave Application for Urgent Work in No Time - With 10+ Samples!

    9. Format of maternity leave application with the option to work from home

    Dear [Employer],

    Subject: Leave Application for maternity

    I am writing to request a leave of absence from [start date] to [end date] to bond with and care for my newborn child.

    As you know, I am expecting a child in [expected delivery date], and I will need some time off to recover from childbirth and adjust to my new role as a mother. My doctor has advised me to take at least [length of time] to recover fully before returning to work.

    I am interested in the option to work from home during my leave, as I believe that this will allow me to continue to contribute to the team while also caring for my child. I am confident that I will be able to fulfill my responsibilities to the best of my ability, even while working remotely.

    Thank you for considering my request. I am excited to welcome my new child into the world and look forward to returning to work, whether in the office or remotely.

    Sincerely, [Your Name]

    Summing up

    Maternity leave is a crucial time for both the mother and the baby. It allows the mother to recover emotionally and physically while bonding with her newborn. If you are pregnant or planning to get pregnant, we recommend taking advantage of this benefit. 

    Be sure to read our other blog post on different types of leave applications on sick leave, marriage, office leaves etc., to be prepared when the time comes.


    Leave application Questions? Answers.

    To write a leave application, you should include the following information: the reason for the leave, the dates of the leave, how you will keep in touch (if applicable), and a plan for catching up on any missed work.

    You should submit your leave application as soon as you know that you need to take time off. This will allow your employer to plan accordingly and minimize disruption to the workplace.

    This depends on your employer's policies and the specific reason for the leave.

    In some cases, an unpaid leave of absence may be granted for personal or family reasons. However, it is best to discuss this with your employer to determine what is possible.

    Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

    Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

    To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

    Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

    Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

    Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

    For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

    However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.