10 Easy Formats for an Application for Sick Leave

by Eduyush Team

Application for sick leave

Are you struggling to decide whether or not to apply for sick leave? Are you worried about how your absence will impact your job and colleagues?

Taking time off work due to illness can be a difficult decision, but it is crucial to prioritize your health and well-being. In this blog post, we will explore various formats and steps you can take to ensure a smooth and successful application.

Keep reading to learn more and use our 10+ formats on how to apply for sick leave and get the support you need to recover and return to work feeling your best.

On this page

 
What is a sick leave
Tips to write a practical sick leave application
How to write a sick leave application Formats of sick leave 
Sample of sick leave for a week Sample of sick leave for a day
Sample of sick leave due to fever
Sample of sick leave application due to chronic condition
Sample of leave application if you are diagnosed with a medical condition
Sample of application for individual on anxiety, stress etc.
Sample of application when individual is caring for an injured or sick family member Sample of leave application due to injury or accident
Sample of sick leave due to COVID 19

    What is a Sick Leave Application?

    what is an application for sick leave

    A sick leave application is a document used to request time off for medical reasons. This form is essential to fill out and provide to your employer in the event of an illness so that you can receive the appropriate benefits and time off. 

    A sick leave application will vary depending on your company's policies, but there are some general guidelines to follow when filling out this form. We do share tips on this blog below.

    This way, you can be sure to have everything in place and will be able to focus on getting better instead of scrambling to get your paperwork filed.

    Reasons for taking a sick leave

    There are many reasons why an individual might need to take a off. Some common reasons include:

    •  Illness, such as a cold, flu, or stomach bug.
    • The individual has been diagnosed with a medical condition and needs time to recover or receive treatment.
    • Chronic Health condition that requires regular treatment or management.
    • Injury or accident that requires time to heal.
    • The individual is caring for a family member or loved one who is sick or injured.
    • Mental health issues, such as depression, anxiety, or stress.
    • Pregnancy-related complications, such as morning sickness or gestational diabetes.

    Formats for application for sick leave

    Watch our videos to see some formats for sick leave

     We list down over 10 formats which you can use for various reasons. If you need more, simply email to us at info@eduyush.com and we will email it to you.

    Click here to Download all the samples of a sick leave application in a pdf. 

    1. Sample - Sick leave application for office a week

    (sick leave mail for office)

    Dear [Employer/HR],

    Subject : Leave request mail for sick leave

    I'm writing to formally submit my sickness-related absence request due to unforeseen health issues. Over the past day, I've experienced severe health symptoms which have rendered me unfit for work. Given the circumstances, I feel it would be best for my recovery and overall well-being to take some health-related time-off.

    After consulting my physician, it was recommended that I should rest and avoid strenuous activities for the next [specific number of days] days. I have attached the doctor's note submission for your reference. This medical recovery period will ensure that I can return to work in optimal condition and continue contributing effectively to our team.

    Understanding the responsibilities of my role, I have taken steps to ensure minimal disruption during my absence. [Mention any specific arrangements, like "I have handed over my current project details to [Colleague's Name] to ensure continuity."]

    I regret the inconvenience caused by this medical absence request. I assure you this absence due to health issues is essential for my quick recuperation. Once I regain my health, I will ensure to catch up on my tasks and responsibilities.

    I kindly request you to consider my illness leave application and grant me the necessary leave. Additionally, I will submit the medical certificate post my visit to the doctor to further validate this temporary medical leave letter.

    Thank you for understanding and supporting my health needs. Should there be any urgent requirements, I will do my best to be reachable, albeit sporadically, during this sick day email notification period.

    Warm regards,

    Casual Leave Application: The Secret to a Guilt-Free Day Off

    Sample 2

    Dear [Employer/HR],

    Subject: Sick Leave Application

    Dear [Recipient's Name],

    I hope this email finds you well. I am writing to formally request sick leave from [start date] to [end date] due to a medical condition that requires me to take time off work for recovery.

    As per our company's sick leave policy, I understand that I am required to submit a sick leave application in advance. I have attached the medical certificate provided by my healthcare professional to support my leave request. The medical certificate outlines my diagnosis and recommended period of rest to ensure a full recovery.

    During my absence, I will ensure that my responsibilities are covered to the best of my ability. I will also provide any necessary assistance to my colleagues to ensure a smooth workflow during this period.

    I kindly request your understanding and approval for my sick leave application. I will make sure to promptly complete any pending work and handover any ongoing tasks before my leave begins. If necessary, I am available for a discussion to further discuss how to manage my workload during my absence.

    Thank you for your attention to this matter. I appreciate your understanding and support during this time. I will ensure to keep you updated on my progress and provide any necessary updates on my return.

    Looking forward to your positive response.

    Sincerely,

    Attachments:

    • Medical Certificate

    Also read our comprehensive blog with formats on how to apply for leave application from office

    2. Sample sick leave application due to injury

    (Feel free to adjust this format according to the specifics of the injury, the length of the leave, or the formality level of the organization.)

    To: [Employer's Name]

    Subject: Sick Leave request

    I regret to inform you that I recently sustained an injury which requires immediate attention and a subsequent recovery period. Consequently, I am submitting this sickness-related absence request. The nature of my injury is such that it has rendered me temporarily incapable of fulfilling my duties effectively and warrants a health-related time-off.

    Upon visiting my physician, I was advised to take [specific number of days] days off to heal properly and to undergo necessary treatments. To validate my condition, I have enclosed the doctor's note submission for your kind perusal. This prescribed medical recovery period is essential to ensure that I can make a full recovery and return to work without further complications.

    Understanding the potential disruption this might cause, I have taken measures to ensure a seamless workflow during my absence. [For example, "I have briefed [Colleague's Name] about my ongoing projects and responsibilities."]

    I deeply regret any inconvenience this medical absence request may cause. Please understand that this absence due to health issues, specifically my injury, is critical for my rehabilitation. I aim to recuperate quickly and return to my duties in a better state.

    I humbly request your kind consideration of my illness leave application and grant me the necessary leave period. Once my treatment is complete, I shall also provide the medical certificate submission to formally document this temporary medical leave letter due to injury.

    Thank you for your understanding and support during this challenging period. In case of any urgent requirements, I will do my best to be available, although my response might be limited during this sick day email notification period.

    Sincerely,

    11 Maternity Leave Application Formats to Make the Process Easier!

    3. Sample - Sick leave application for office one day

    (leave request mail not feeling well)

    Dear Manager,

    Subject : Request for sick leave for one day

    I hope this message finds you well. Unfortunately, I'm not feeling my best today and need to submit a sickness-related absence request for a day. This health-related time-off is essential for me to recover and be fit to resume work by [next working day].

    While I believe the issue isn't severe, taking a day off will ensure I prevent any potential complications, acknowledging the importance of a brief medical recovery period even for minor health concerns.

    To minimize any disruption, I've made sure to address immediate tasks and will set up an out-of-office sick day email notification. Should there be a pressing matter, I will do my best to be reachable.

    I regret any inconvenience this short absence due to health issues may cause and appreciate your understanding. I assure you that this illness leave application is solely for one day, and I anticipate returning to work fully recovered tomorrow.

    Thank you for your consideration.

    Sincerely, 

    5 Samples to help you Ace your One Day Leave Application

    4. Sample - Sick leave application for office due to fever

    Dear Manager,

    Subject: Request for sick leave due to fever

    I am writing to request sick leave for tomorrow. I woke up this morning with a fever, and it is not wise to come to work. I want to rest and feel better in the next few days.

    I apologize for any inconvenience this may cause and would be happy to provide additional information if needed. I appreciate your understanding.

    Thank you for your time and consideration.

    Sincerely,

    No need to stress for fever, read and download for more than 10 formats on leave application for fever 

    5. Sample sick leave application due to chronic issue

    To: [Employer's Name]

    Subject: Request for Sick Leave

    I am writing to request for sick leave in [Month] due to a chronic medical condition that requires regular treatment and management. I expect to be on sick leave for approximately [length of time].

    I have been diagnosed with [medical condition] and will need time to receive regular treatment and manage my symptoms.

    I have attached a statement from my healthcare provider confirming the need for sick leave and the expected duration of the leave.

    I understand that my chronic medical condition may require occasional time off from work in the future, and I will do my best to provide advance notice and make arrangements as needed.

    I will be available by phone at [phone number] and by email at [email address] during my sick leave. I will keep you updated on my progress and expect to return to work on [date].

    Thank you for your understanding and support during this time.

    Sincerely,

    6. Sample - Leave application for covid-19 positive sick

    (sick leave letter)

    To: [Employer's Name]

    Subject: Application for sick leave due to COVID

    I will take a sick leave of absence from work for the next two weeks. The reason for my leave is that I have contracted COVID-19. 

    I have been experiencing flu-like symptoms for over a week, and last night my COVID test confirms the illness. I should stay home and rest until I fully recover.

    I am taking all the necessary precautions to ensure my health and safety, and I will do everything I can to make a full and speedy recovery. 

    I am attaching a doctor's note and the COVID medical certificate.

    I appreciate your understanding in this matter. 

    Sincerely, 

    7. Sample sick leave application for a medical condition

    Example 1

    To: [Employer's Name]

    Subject: Request for Sick Leave 

    I am writing to request a sick leave starting on [date] due to a medical condition that requires me to take time off from work. I expect to be on sick leave for approximately [length of time].

    I have been diagnosed with [medical condition] and will need time to recover or receive treatment and bed rest. I have attached a statement from my healthcare provider confirming the need for sick leave and the expected duration of the leave. I will be available by phone at [phone number] and by email at [email address] during my sick leave.

    I will keep you updated on my progress and expect to return to work on [date]. Thank you for your understanding and support during this time.

    Sincerely,

    8. Sample sick leave application for school (application to the principal)

    Sample 1 : Leave letter for sick leave for school

    To the Principal

    Subject: Leave application for school

    I am writing to inform you that my child, [Child's Name], who is a student in [Grade and Class] at your school, will be unable to attend school for the next [number of days] days due to illness. The doctor has diagnosed [illness], and [he/she/they] will need time to recover.

    I have attached a copy of the doctor's note, which confirms [his/her/their] diagnosis and states that [he/she/they] is unable to attend school during this time. Please let me know if there is any additional information that you require.

    Thank you for your understanding,

    [Your Name]

    Sample 2 -  Leave application to principal for sick leave for school

    To the Principal,

    Subject: Leave Application for school

    I hope this letter finds you well. My child, [Child's Name], who is a student in [Grade and Class] at your school, will be unable to attend school for two days due to [illness].

    The doctor has recommended that [he/she] take time off to recover, and we will be following [his/her] advice. I have attached a copy of the doctor's note for your reference.

    Please let me know if there is any work or assignments that [Child's Name] can complete at home during [his/her] absence. Additionally, If your school offers online class during sick leave, please let me know the process to follow.

    Please do not hesitate to contact me if you have any questions or concerns.

    Thank you for your understanding.

    Sincerely, [Your Name]

    9. Sample sick leave application due to depression, anxiety, or stress:

    Sample 1

    To: [Employer's Name]

    Subject: Sick leave letter for health issues

    I am writing to request a sick leave starting on [date] due to mental health issues. I expect to be on sick leave for approximately [length of time].

    I have been experiencing [mental health issues] and my healthcare provider has advised me to take time off from work for atleast a week to focus on my mental health and well-being. I have attached a statement from my healthcare provider confirming the need for sick leave and the expected duration of the leave.

    I will be available by phone at [phone number] and by email at [email address] during my sick leave. I will keep you updated on my progress and expect to return to the office on [date]. Thank you for your understanding and support during this time.

    Sincerely,

    [Employee's Name]

    Sample 2

    Dear [Employer],

    I am writing to inform you that I have been struggling with [specific mental health issue] for the past [length of time] and have been struggling to manage my work and personal responsibilities as a result.

    I have been working closely with a mental health professional and have been advised to take some time off to focus on my well-being and to allow myself the opportunity to rest and recover.

    I plan to return to work on [date] and will be available to work remotely if needed.

    Thank you for your understanding and support during this difficult time.

    Sincerely, [Your Name]

    Also read our blog on how to apply to principal for sick leave for your child with 8+ formats

    10. Sample sick leave application to care for a family member

    To: [Employer's Name]

    Subject: sick leave letter to care for family member

    I am writing to request a sick leave starting on [date] to care for a family member or loved one who is sick or injured. I won't be able to come for approximately [the number of days].

    My [family member/loved one] is [sick/injured] and requires [care/support]. I have attached a statement from their healthcare provider confirming the need for care and the expected duration of the leave.

    I will be available by phone at [phone number] and by email at [email address] during my sick leave. I will keep you updated on their progress and my own availability to return to work.

    Please grant me leave for [the number of days]

    Thank you for your understanding and support during this time.

    Sincerely,

    [Employee's Name]

    Also read how to write a resignation letter

      How to write a leave letter for sick leave

      how to write application for sick leave

      The sick leave application should clearly and concisely explain the reason for the request and the expected duration of the leave.

      It is essential to follow the procedures outlined by your employer, which may involve submitting a written request or contacting a supervisor or human resources representative.

      Here are some steps to follow to write sick leave email:

      1. Review your company's sick leave policies
      2. Gather the necessary information
      3. Follow the proper procedures for requesting leave
      4. Write a clear and concise request
      5. Provide supporting documents
      6. Submit your request
      7. Follow up as needed

      What to Include in the sick leave application

      When submitting a sick leave application, it is essential to provide sufficient information to allow your employer to understand the reason for your request and plan for your absence. Here are some things you may want to include in your sick leave application:

      1. Your name and contact information
      2. The date and time of your request
      3. The reason for your request
      4. The expected duration of the leave
      5. Any relevant medical information
      6. Your availability to work remotely

        Summing up

         Writing a professional sick leave application to your employer is essential when taking time off from work due to illness. Ensure that you include all necessary information, such as the reason for leaving, an estimated return date, and any relevant supporting documents, to ensure that everything is unambiguous regarding your absence from work.

        Following these tips can help ensure that all parties understand what is happening and why it needs to happen.

        Read our blogs for other formats of leave applications

        Links to download samples


        Leave application Questions? Answers.

        A leave application should be short and to the point. It should not be too long or detailed.

        Please provide proof of the reason for the leave. This may include a doctor's note or a wedding invitation.

        If your leave application is rejected, you should discuss the matter with your employer or school. It would help if you tried to reach a compromise or an alternative solution.

        There are a variety of reasons why an employee may take sick leave.

        Some employees may need to take time off for medical appointments or to recover from an illness or injury. Others may need time off for family obligations related to caring for a sick loved one. Employees may also need to take sick leave for other reasons, such as absences caused by domestic violence, sexual assault, or stalking.

        Employers should work with their employees to ensure they have access to the appropriate leave. This may include providing paid, unpaid, or other types of leave that can be used for illness-related absences.

        Sick Leave FAQ's

        Most employers allow employees a certain number of days for illness, typically called "sick days". The number of sick days an employee is entitled to vary by company and state.

        Generally speaking, most employers require that an employee provide documentation from a doctor to use sick days.

        Some employers may also require that the employee take paid time off if they cannot work due to illness.

        Employees are generally entitled to a certain number of days' sick leave for every year of continuous service. The time employees can take off for sickness, or injury will depend on the company's policy. Many employers allow employees between 1-2 weeks' paid sick leave each year, but this varies, and it is best to check with your employer.

        Suppose you are an employee and need to extend your sick leave. In that case, you will likely need to provide your employer with a doctor's note or other documentation from your healthcare provider confirming that you are still unable to work.

        Depending on your company's policies, you may also be required to provide updates on your condition periodically. If you cannot return to work after your leave expires, you may need to consider applying for disability benefits.

        If you do not write an application for sick leave, there can be a number of consequences, including but not limited to the following:

        1. You may lose your job if you are unable to provide proof of illness.
        2. You may be fined by your employer for missing work without valid documentation.
        3. You may have a difficult time proving that you were actually ill if you need to take sick days in the future.
        4. You may miss out on pay or benefits if you do not have a doctor's note to prove that you were unable to work.

        If you don't have enough sick leave, you may be required to use personal time off or vacation. If those days are used, you will not be paid for those days. In some cases, depending on your company's policies, you may also be required to use unpaid leave.