How to get your Transfer Certificate: A Step-By-Step Guide with 6 samples

by Eduyush Team

Application for TC

application for TC

‍Are you in the process of transferring schools and wondering how to get your Transfer Certificate (TC)?

Obtaining a TC is essential in transferring schools, as it provides a record of your academic history and achievements and is required for your new school enrollment. However, the application process can be confusing and overwhelming.

This guide aims to make getting your TC as simple as possible by providing a step-by-step application guide and sample formats. 

Keep reading to learn everything you need to know about getting your Transfer Certificate and take the first step towards a smooth school transfer. 

On this page

What is a TC?

A transfer certificate or TC is essential for students who wish to move from one school to another. The new School requires proof that the student has attended the previous School and cleared all dues. Applying for a transfer certificate can be a daunting task for many. In this blog, I'll discuss applying for a transfer certificate in a step-by-step guide, along with some tips and benefits of applying for a TC.

What is an Application for TC?

A Transfer Certificate, also known as a School Leaving Certificate, is an official document issued by a school to a student transferring to another school. The document contains important information about the student's educational records, including their academic history and any achievements or awards earned at the School. 

An Application for Transfer Certificate is a formal request made by a student or their parent/guardian to the School, asking for the issuance of this document.

It is usually a single-page document containing basic information about the student, such as name, Date of birth, address, phone number, and other details. The application also contains a statement from the student that they have cleared all the school dues and are ready to leave.

It is important to note that an application for TC is not the same as a transfer application. A transfer application is a document used to apply for admission to a new school. An application for TC is only used to get a transfer certificate from the current school. 

How to Submit Your Application for School Leaving Certificate with Samples.

Benefits of Application for TC.

benefits of application of TC

There are many benefits to applying for a transfer certificate. 

  • Ensures educational continuity by providing a record of academic history and achievements
  • Helps with future academic opportunities, such as higher education or scholarships
  • Serves as proof of education for career advancement
  • Provides official documentation for change of address and legal requirements
  • Helps with record-keeping and verification of enrollment at a new school
  • It is a legal document of the student's academic history and qualifications from the previous School.

Transfer certificate samples

Transfer certificate samples

Sample 1 - Application to the School principal requesting a transfer certificate

To
The Principal 
[School Name] 
[School Address] 
[City, State]
Dear [Principal's Name],

Subject: application to the principal for TC

I am writing to request a Transfer Certificate (TC) as I will be transferring to [New School Name] on [Date]. I am currently a student at [School Name], and my student ID is [Student ID].

I'm sharing the following documents with this letter here:

  • Proof of enrollment at [New School Name]
  • A copy of my student ID
  • A copy of my birth certificate
  • Passport-size photographs of me

I understand that there may be fees associated with the issuance of a TC, and I am prepared to pay any fees required. I would appreciate it if the TC could be issued as soon as possible, as the enrollment process at [New School Name] requires it.

Thank you for your time and assistance in this matter. I look forward to hearing from you soon.

Sincerely,

Ready, Set, Leave: Crafting the Perfect Leave Application for School

Sample 2 - Application for Transfer Certificate from College to another College.

To
The Registrar [Registrar's Name] 
[College Name] 
[College Address] 
[City, State]

Dear [Registrar's Name],

Subject: application to Registrar for TC

I am writing to request a Transfer Certificate (TC) as I will be transferring to [New College Name] on [Date]. I am currently a student at [College Name], and my student ID is [Student ID].

I'm sharing the following documents with this letter here:

  • Proof of enrollment at [New College Name].
  • A copy of my student ID.
  • A copy of my graduation certificate from the prior year.
  • Passport-size photographs of me
  • Any other required documents by the college

I would appreciate it if the TC could be issued as soon as possible, as the enrollment process at [New College Name] requires it.

I am grateful for all the support and guidance provided to me during my time at [College Name].

Thank you for your time and assistance in this matter. I look forward to hearing from you soon.

Sincerely 

How to Craft an A+ Application to Principal for Sick Leave for school

Sample 3 - application for TC by parents for changing School 

Application for TC after 12th by parents in English

To 
The Principal [Principal's Name] 
[School Name] 
[School Address]
Dear [Principal's Name],
Subject: application to principal for TC

I am writing to request a Transfer Certificate (TC) for my child [Student's Name], as we will be transferring to [New School Name] on [Date]. [Student's Name] is currently a student at [School Name], and their student ID is [Student ID].

I understand that there may be fees associated with the issuance of a TC, but I want to assure you that we do not owe any fees to the School.

I would appreciate it if the TC could be issued as soon as possible, as the enrollment process at [New School Name] requires it.

I am grateful for all the support and guidance provided to [Student's Name] during their time at [School Name].

Thank you for your time and assistance in this matter. I look forward to hearing from you soon.

Sincerely, [Your Name] (Parent's Name) [Your Signature]

Enclosed: -Proof of enrollment

  • Student ID
  • Birth certificate
  • Academic records
  • No dues certificate from the concerned departments.
  • Passport size

Sample 4 - Application for TC after 12th in English to School Principal by the student.

Dear [Principal's Name],

Subject: application to principal for TC

I am writing to request a Transfer Certificate (TC) as I have recently graduated from [School Name]. I am a former school student with student ID [Student ID].

I'm sharing the following documents with this letter here for you:

  • A copy of my graduation certificate
  • A copy of my student ID
  • My academic records from [School Name]
  • No dues certificate from all the concerned departments
  • Any other required documents by the school

I would appreciate it if the TC could be issued as soon as possible, as I am planning to pursue higher education, and the TC is required for the enrollment process. 

I want to express my gratitude for all my lovely memories and experiences at [School Name]. The education and guidance provided by the school have been invaluable in shaping me into the person I am today. I am grateful for the positive impact [School Name] has had on my life, and I will always cherish the memories I have made here.

Thank you for your time and assistance in this matter. I look forward to hearing from you soon.

Sincerely, [Your Name]

Sample 5 - Student application for TC after 12th in Hindi to School principal.

आपका नाम: 
आपका पता:
फोन नंबर: 
ईमेल पता:
दिनांक:
 
[प्रिंसिपल का नाम] 
[स्कूल का नाम] 
[स्कूल का पता] 
 
प्रिय [प्रिंसिपल का नाम],
 

मैं आपसे अपने नवीनतम स्कूल से स्थानांतरण प्रमाण पत्र (टीसी) का अनुरोध करने के लिए लिख रहा हूँ। मैं [स्कूल का नाम] का पूर्व छात्र हूँ और मेरा छात्र आईडी है [छात्र आईडी]।

मैंने इस पत्र के साथ निम्नलिखित दस्तावेज़ संलग्न किए हैं:

  • [नया स्कूल का नाम] में प्रवेश की पुष्टि प्रमाणपत्र
  • मेरे छात्र आईडी की प्रति
  • मेरे जन्म प्रमाणपत्र की प्रति
  • [स्कूल का नाम] से मेरी शैक्षिक रिकॉर्ड
  • [स्कूल का नाम] से कनडक्ट प्रमाणपत्र
  • मेरे पासपोर्ट साइज़ फोटोज़

मैं समझता हूँ कि टीसी को जारी करने के लिए शुल्क हो सकते हैं, लेकिन मैं आपसे यह बताना चाहता हूँ कि मुझे कोई बकाया शुल्क नहीं है।

मैं चाहता हूँ कि टीसी संभव समय पर जारी किया जाए, क्योंकि मैं [नया स्कूल का नाम] में प्रवेश करने की प्रक्रिया में टीसी की आवश्यकता होती है।

मैं [स्कूल का नाम] में किए गए सभी सुंदर यादों और अनुभवों के लिए आभार व्यक्त करना चाहता हूँ। स्कूल द्वारा प्रदान की गई शिक्षा और निर्देशन ने मुझे आज के व्यक्ति को बनाने में अहम योगदान दिया है। मैं [स्कूल का नाम] के समय के सफलता के लिए धन्यवाद करता हूँ और मैं यही करेंगे यादों को सदकुश रखता हूँ।

आपके समय और सहयोग के लिए धन्यवाद। मैं शीघ्र ही आपसे संपर्क करने की उम्मीद रखता हूँ।

सम्मानपूर्ण, [आपका नाम]

Sample 6 - Application for TC by Guardian 

[Guardian Name] 
[Guardian Address] 
 [Email Address] 
 
To
The Principal
[School Name] 
[School Address] 
Dear [Principal/Registrar],
Subject: Application for TC for my ward
 

I am writing to request a transfer certificate on behalf of my ward [Student's Name], as he/she is planning to continue his/her education elsewhere. His/her enrollment number is [Enrollment Number], and he/she has been a student in the [12th/Specify class] class for [Duration of Study].

The reason for the transfer is [Reason for Transfer]. He/She has completed all the necessary formalities and cleared all dues. He/She has also returned all the library books and received no dues certificate from the concerned department.

Please issue the transfer certificate soon, as my ward plans to be admitted to another institution/college. I would appreciate it if you expedited the process of issuing the certificate.

Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely,

Enclosures: [Mark sheet of the last examination passed, No Dues Certificate]

What is to be included in an application for a TC letter

How to write an application for TC to school

When writing a letter to request a Transfer Certificate (TC), there are a few key points that should be included to ensure that your request is complete and precise:

  1. Your details: Include your name, address, contact information and student ID.
  2. The reason for your request: Explain why and mention that you are transferring to another school.
  3. The Date you need the TC: Specify the Date by which you need the TC and provide the name and address of the new school.
  4. A list of the documents you have enclosed: Mention the list of documents that you have enclosed along with the letter like proof of enrollment, ID proof, address proof, conduct certificate, academic records etc.
  5. A polite request for the TC: Request the School to issue the TC as soon as possible while being polite and respectful in your tone.
  6. A statement of understanding of the School's policies: Mention that you understand the School's policies regarding the issuance of TCs and that you are aware of any fees that may be required.
  7. Contact information for follow-up: Provide your contact information so the School can reach out to you in case they need additional information or have any questions.
  8. Your Signature: Sign the letter and make sure to have a copy of the letter for your reference.

By including these essential points in your letter, you can ensure that your request for a TC is clear, complete, and professional.

How to write a TC application for school in English?

Here are the steps you can follow which will help you get a TC smoothly and efficiently:

  1. Gather all necessary documentation: Before applying for a TC, ensure you have all the necessary documentation, such as proof of enrollment at the new School, identification documents, and any other required forms. 
  2. Please submit your application on time:  This will ensure you have enough time to address any issues that may arise and avoid delays.
  3. Follow the School's instructions: Be sure to read and follow the instructions provided by your School to ensure that your application is completed correctly.
  4. Please keep a copy of your application:  This can be helpful in case there are any issues with your application and you need to refer back to it.
  5. Keep in touch with the School: keep in touch with the School to address any questions or concerns.

Essential Documents to Submit with Your Application for TC

When applying for TC, it is vital to ensure that all the necessary documents and certificates are included. 

  • Proof of enrollment at the new School
  • Identification documents (such as passport or birth certificate)
  • Student's academic records from the previous school
  • Conduct certificate from the previous School
  • Address proof of student and parents
  • Passport-size photographs of the student
  • Any other forms or documents required by the School
  • Any certifications or awards earned by the student at the previous School
  • Any legal documents like a court order if the student is under legal guardianship.
  • Any medical reports if the student has any special needs.

Summing up

Following the steps in this guide will help make sure that you have everything you need to apply for your Transfer Certificate. Applying for a TC can be confusing and overwhelming, but with this helpful guide, you will be able to obtain your TC with ease.

For further examples of application formats or any other questions you may have about transferring schools, reach out to us and we would be happy to help.


Leave application Questions? Answers.

To apply for leave from school, you will typically need to submit a written request to your principal or other school administrator.

This request should include the dates of the leave, the reason for the leave, and any other relevant information, such as whether you will be able to complete your assignments while you are away. In some cases, you may also need to provide documentation, such as a doctor's note, to support your request for leave.

It is generally a good idea to apply for leave as far in advance as possible, to allow the school time to make any necessary arrangements. The specific timing will depend on the policies of your school and the reason for the leave. For example, if you are requesting leave due to a medical emergency, you may need to apply on shorter notice.

The decision to approve or deny a request for leave is ultimately up to the school administration.

Factors that may be considered include the length of the leave, the reason for the leave, and the potential impact on the student's academic progress.

In some cases, the school may require the student to make up missed work or may have other requirements in order to grant the leave.

If your request for leave is denied, you may have the option to appeal the decision. The process for appealing a decision will vary depending on the policies of your school and the reason for the denial. It may be helpful to speak with a school administrator or guidance counselor to discuss your options.

It is generally acceptable to request leave for the purpose of traveling or vacationing, as long as the request is made in advance and the dates of the leave do not conflict with important school events or exams. However, the school may have specific policies in place regarding the timing and length of such leaves, and may require the student to make up missed work upon their return.

Taking a leave of absence may affect your academic standing or eligibility for extracurricular activities, depending on the length of the leave and the school's policies. It is important to discuss any potential impacts with the school administration before making a request for leave, and to follow any specific requirements for making up missed work or staying current with coursework.

In some cases, the school may require documentation to support a request for leave.

This could include a doctor's note if the leave is due to illness, or other documentation such as a letter from an employer or a court order if the leave is related to a personal or family emergency.

It is important to provide any requested documentation in a timely manner, as this can help to support your request and ensure that it is processed smoothly.

In some cases, it may be possible to request a leave of absence for the purpose of taking online classes or pursuing other educational opportunities.

The school may have specific policies in place regarding the timing and length of such leaves, and may require the student to make up missed work or meet other requirements upon their return.

It is important to discuss the request with the school administration in advance, and to provide any necessary documentation to support the request.

If you need to extend your leave of absence after it has already been approved, it is important to communicate the situation to the school as soon as possible.

The school may be able to grant an extension, but may also have specific requirements in place for making up missed work or staying current with coursework.

It is important to follow any specific procedures for requesting an extension and to provide any necessary documentation to support the request.