PDF vs. Word: When and Why to Send Your Resume

When choosing a file format for your resume, consider the job posting's specific requirements. However, PDFs are usually the best option. Why? PDFs keep your formatting intact across all devices and operating systems, ensuring your resume looks sharp and professional. In this post, we'll explore the advantages and disadvantages of using PDFs for your resume compared to Word.

The Basics of File Format

Understanding the different resume file formats can help you make a better choice. Let's break down the most common types: PDF and Word documents.

PDF Documents

PDF stands for Portable Document Format, developed by Adobe. The main advantage of PDFs is that they maintain the layout and formatting, no matter what device or software is used to view them. Most PDFs are read-only, meaning you can view but not edit them directly. This makes PDFs ideal for ensuring your resume looks the same to every employer.

Word Documents

Microsoft Word documents, commonly known as "Word docs," are saved as .doc or .docx files. Unlike PDFs, the formatting of Word documents can change depending on the device or software version used to open them. Word docs are designed to be easily edited, making them versatile for sharing and updating. Additionally, converting a Word document to a PDF is straightforward within Microsoft Word, allowing you to easily create a static version of your resume when needed.

Comparison of PDF and Word Formats

1 What's Easier?

Sending your resume as a PDF is worth the extra step of converting it from a Word document.

Word documents can have their formatting (like margins, paragraph breaks, and media placement) altered, making them less readable depending on the device. PDFs, however, maintain their formatting, ensuring your resume looks the same no matter where it's opened. This means you can be confident in how your resume will appear to recipients. Additionally, PDFs offer simple password protection and locking, which is useful for securing important documents like resumes.

2 Which is Easier to Send?

It is not particularly difficult to send either format. You can still send resumes via all available communication channels: mail, job search services, instant messengers, file sharing services, digital faxing. By the way, you can download Fax from iPhone from the Apple AppStore and use the application for safe and convenient faxing. However, PDF is better suited for posting resumes on websites, since a web browser can open them directly without formatting. Word will have to be entered through the admin panel, formatted, and there is a risk that the display will differ on some devices.

3 What is More Convenient to Edit?

Creating the perfect resume isn't as hard as it seems, especially when you have the right tools at your disposal. With the right setup, you can quickly send and upload an impactful resume.

Many people use Word to create their resumes because it's easy to edit and widely used. Even if you start with a Word document, you can benefit from converting it to a PDF when you're ready to send it.

If your resume is saved as a Word file, you can use an online tool to convert it to a PDF. You can also compress PDF files to meet specific employer requirements without losing quality.

PDF vs. Word for Resumes

Choosing between PDF and Word formats for your resume? Here's a quick guide to help you decide:

PDF:

• Consistent Formatting: Your resume will look the same on any device.
• Professional Look: Generally appears more polished and professional.
• Security: Less likely to be accidentally edited.
• Fewer Issues: Minimal problems with margins, fonts, and formatting.

Word:

• Editable: Recruiters can easily make changes, like adding logos.
• ATS Compatibility: Works well with Applicant Tracking Systems (ATS).
• File Compatibility: Accessible to most recruiters and hiring managers.
• Follow Instructions: If the job posting asks for a Word document, it’s important to comply.

How to create a resume in PDF?

Creating a resume in PDF format is simple and ensures it looks both neat and professional.

Before you hit the download button, keep these tips in mind:

1. Choose a Simple Layout: Stick to clean, straightforward designs without excessive graphics, charts, or fancy formatting to ensure your resume is ATS-compatible. Use 0.5-1 inch margins, traditional fonts, and standard section headings like Experience, Education, and Certifications.
2. Consider the Resume Format: The three most common structures are reverse chronological, functional, and hybrid resumes. Provided your file doesn’t contain complex graphic elements, all three formats should be readable by ATS.
3. Include Hyperlinks: If you add links to your portfolio, LinkedIn, or other relevant sites, ensure they’re clickable in the PDF. This makes it easier for recruiters to access your work.
4. Check for Readability: Before sending, view your PDF on different devices to ensure it looks good everywhere. To test ATS compatibility, copy the PDF content and paste it into a text editor. If it remains intact, you're good to go. If not, use an ATS-compatible template.
5. Proofread: Always double-check for typos and errors. A clean, error-free resume leaves a great impression.

Final Thoughts

When applying for a job, the format of your resume matters. Whether you choose PDF or Word depends on the job's requirements and your preference. To ensure your resume passes initial ATS filters, keep the design simple and avoid using text boxes.